Welcome to our fifth and final post in this five-part series about setting up expectations during the home selling process. This series covers:

  1. Introduction (August blog posted; see here: link)
  2. Escrow Process (September blog posted; see here: link)
  3. Disclosures & Investigation Responsibilities (October blog posted; see here: link)
  4. Financing Process (November blog posted; see here: link)
  5. Pre-Closing & Final Steps (This blog post)

Parts 2-5 of this series are split into two parts—one tailored for sellers, like this post, and one for buyers—because the concerns and responsibilities can differ greatly depending on your role in the transaction. Now, let’s discuss the Pre-Closing Process for Sellers!

You’ve made it through most of the escrow process — congratulations! As you approach closing day, most of the activity will happen behind the scenes among escrow, the lender, the buyer, the buyer’s agent, and your own agent. Still, there are important tasks you’ll want to monitor closely to ensure a smooth and successful close.

Here’s what to expect during the final days of your sale:

Final Pre-Closing Activities

  1. Grant Deed Signing: Make sure you’ve signed and notarized the grant deed, which transfers ownership to the buyer. It’s best practice to return this to escrow about one week before closing.
  2. Monitor Buyer’s Final Steps: Your agent will stay in communication with the buyer’s agent and escrow to confirm that:
    • The buyer’s final funds are wired to escrow (the lender won’t fund until the buyer’s funds are verified).
    • The buyer has signed their loan documents.
    • The lender’s funds have been received by escrow.
  3. Recording and Closing: The sale typically records and closes the day after funding. The exact time of day for recording varies, but your agent will be notified by escrow or title as soon as the transaction officially closes.
  4. Net Proceeds: Confirm with escrow that they have accurate instructions for transferring your net sale proceeds to the correct account.
  5. Repairs and Final Walkthrough: Ensure that all repairs you agreed to complete have been finished, and send copies of invoices to your agent so they can share them with the buyer’s agent. The buyer will conduct their final walkthrough (within five days of closing) to verify repairs and confirm that the property’s condition hasn’t changed.
  6. Utilities: Contact your utility companies to close your accounts on the expected day of closing. Notify the buyer so they can activate their new accounts for the same date — this helps prevent billing overlaps or service interruptions.
  7. Change of Address: File a change of address with the U.S. Postal Service if you’ll be moving out upon closing.
  8. Movers: Schedule your movers early to secure your preferred dates and avoid last-minute issues.
  9. If You Have a Leaseback: If your agreement includes a seller rent-back period after closing, be aware that your homeowner’s insurance ends once escrow closes. Contact your insurance provider to discuss:
    • Continuing coverage for liability and property responsibilities during the leaseback period.
    • Obtaining a tenant’s (renter’s) policy to cover your personal belongings.

Preparing to Transfer the Property

As you prepare to hand over the keys, keep these details in mind:

  1. Condition of the Property: You are required to leave the home clean and free of debris. While professional cleaning isn’t mandatory, it’s a good rule of thumb to leave the home in the same condition you’d hope to find it.
  2. Wall Fixtures and Holes: You don’t need to patch small nail holes, but items bolted to the wall (like TV mounts) must be removed and the holes patched — though not necessarily repainted.
  3. Fixtures and Inclusions: All fixtures (items permanently attached to the property) are included in the sale unless otherwise excluded in the contract. This typically includes window treatments, light fixtures, built-ins, mounted TVs and brackets, shelving, and built-in appliances or those specifically included. If you’re unsure about something, review your contract or ask your agent.
  4. Keys, Codes, and Manuals: Gather all keys, remotes, and security codes to give to your agent for the buyer. Leave owner’s manuals and warranties in a visible spot in the home.
  5. Paint and Materials: Label and leave spare paint, touch-up materials, and related supplies in the garage for the buyer’s use.
  6. Mail Forwarding: Don’t forget to set up mail forwarding with the post office.

✅ After Closing Tax and Record-Keeping Tips:

As you wrap up your sale, keep these items handy for your records and tax reporting:

  • Escrow Closing Statement: Retain a copy to share with your tax preparer.
  • IRS Form 1099-S: Watch for this form, which reports your gross sale proceeds to the IRS, and give it to your accountant.
  • Improvement Records: Maintain a list of home improvement costs incurred during ownership to help calculate your adjusted cost basis for tax purposes.

Thank you for following along with our “Congratulations, You’re in Escrow! What Happens Next?” blog series. We hope these insights have helped you better understand what to expect during each phase of the escrow process—whether you’re buying or selling a home. Remember, every transaction is unique, and having an experienced agent by your side makes all the difference.

If you’re thinking about making a move or simply want to plan ahead for your next real estate step, reach out to Team Plunkett today for personalized guidance and local expertise.

Leverage the strength of Vista Sotheby’s. Experience the dedicated attention of Team Plunkett. Sell with confidence.

Note: Some items may be specific to our local area. Real estate rules and procedures vary by state and region. Always check with your agent for guidance specific to your transaction.